Gusto’s L&D team struggled to meet increasing training demands. Easygenerator’s native integration with LearnUpon’s LMS helped Gusto simplify course development, improve learner tracking, and reduce costs.
Introduction
Gusto is an all-in-one people platform that simplifies HR, payroll, and benefits for small and mid-sized businesses. Victoria Kapuranis, Learning Experience Designer, and Anthony Sloan, Senior L&D Operations Specialist, play key roles in shaping Gusto’s learning strategy. Victoria designs training programs and supports teams across the company, while Anthony focuses on the operational side, managing Gusto’s learning tech stack and analytics. With a growing workforce and a strong focus on employee development, Gusto’s L&D team needed a better way to manage training requests and track learner progress.
Challenge
Gusto’s L&D team struggled to meet the company’s training demands. Requests from different teams kept coming in, but with a small team, they couldn’t create training at the speed the business needed. “We received many training requests from the team, but we didn’t have enough hands on deck to create the projects that were due,” says Victoria.
Different teams used various tools to create training materials, leading to inconsistent branding and formats. Most training was delivered via Google Slides, making tracking engagement or measuring training effectiveness difficult. Their previous LMS also lacked the robust analytics they needed, making it nearly impossible to track completions or assess training impact. Without clear insights, the team had no way to measure whether the training was making an impact.
Solution
To overcome Gusto’s training challenges, Victoria’s team implemented Easygenerator, and quickly saw the tool’s benefits. They also transitioned from their previous LMS to LearnUpon to improve tracking, reporting, and version control for their learning programs. At first, the team exported courses to LearnUpon using SCORM, but with the launch of the native integration between Easygenerator and LearnUpon in 2024, Gusto could now publish courses directly without downloading and re-uploading SCORM files.
“The integration has been a game-changer,” says Anthony. “Instead of downloading and re-uploading SCORM files, having the updates pushed through the cloud really makes our work more efficient. It removes the barrier of going through that manual process.”
Beyond the integration, Easygenerator has helped improve the L&D team’s course creation process. One of their favorite features is EasyAI. “I like that I don’t have to use a separate tool to generate images or write learning objectives,” Victoria shared. The team also uses Easygenerator’s branding feature to ensure all training materials follow Gusto’s brand guidelines. Previously, different teams used different tools, which created inconsistencies in how courses were delivered.
Results
$1.1M saved in training costs
Today, the L&D team at Gusto has created over 1,400 courses, making training more accessible across the company. The integration between Easygenerator and LearnUpon has also cut time spent updating courses in half, reducing it from 15-25 minutes to just 5 minutes per course. Beyond saving time, Gusto has saved over $1.1 million in training costs by enabling SMEs to create and update training in-house. Without Easygenerator, Victoria and Anthony estimate they would have needed to hire six to eight additional learning designers to keep up with demand.
With the help of this native integration, Gusto has transformed how it delivers training. The L&D team can now scale content creation, update courses instantly, and track training effectiveness, all while saving time and money.
How Gusto did it
Gusto’s L&D team took a strategic approach to rolling out Easygenerator and LearnUpon. Initially, all employees had access to Easygenerator, allowing them to explore and contribute to learning content. As their learning strategy evolved, they refined their approach to ensure high-quality course creation.
Now, L&D professionals and SMEs with instructional design experience take the lead in using the tool. LearnUpon’s ability to support multiple portals allowed them to further separate training for full-time employees and contractors, making their learning ecosystem more structured.
To maintain consistency, the team created course templates on Easygenerator, which SMEs can use as a starting point. Once an SME creates a few courses, the L&D team reviews them to ensure quality. After passing this initial check, SMEs can start publishing courses without needing approval.
Gusto also tracks learner progress and engagement with Easygenerator’s analytics and reporting features, allowing them to make data-driven decisions about their learning strategy. “Getting a tool that provides robust analytics has been a major improvement,” Anthony said. “We can now look at how well our programs and training are performing and make sure they are all up to date.”
About LearnUpon
LearnUpon helps businesses train, develop, and grow their employees, customers, and members—without the complexity. Trusted by 1,500+ companies, like BambooHR, Coupa, and Twilio, it makes it easy to create engaging learning experiences that boost performance, strengthen retention, and fuel business growth.
Gusto’s progress with Easygenerator
See how Gusto has increased their output with Easygenerator.
